How to Seamlessly Integrate Digital Signature Software into RISE with SAP

As businesses increasingly rely on RISE with SAP for their cloud ERP needs, the need for secure and efficient document signing becomes even more critical. Documents such as purchase orders, HR approvals, vendor contracts, and financial statements must be signed swiftly, securely, and in compliance with legal requirements.

That’s where Digital signature software comes in. When integrated with RISE with SAP, it ensures automated document flows, audit-ready transactions, and frictionless digital experiences across departments.

Why Integration Matters

RISE with SAP helps enterprises move to the cloud while maintaining control over mission-critical operations. However, document approvals can remain a bottleneck if manual signatures or disconnected tools are used.

Integrating digital signature software:

• Cuts approval times drastically

• Eliminates manual errors

• Enables remote signing

• Ensures audit compliance and document integrity

Without a direct integration, businesses risk inefficiencies that undermine the ROI of their SAP migration.

Step-by-Step: Integrating Digital Signature Software with RISE with SAP

1. Define Use Cases and Business Objectives

Before starting, identify the core processes where digital signatures are essential. Common SAP modules that benefit include:

• SAP S/4HANA (purchase requisitions, invoices)

• SAP SuccessFactors (offer letters, contracts)

• SAP Ariba (vendor onboarding, RFQs)

• SAP Fieldglass (contractor agreements)

Document your goals:

• Reduce approval time by 50%

• Increase document security

• Meet compliance mandates

2. Choose the Right Digital Signature Software

Not all tools are built for SAP integration. Ensure the digital signature software:

• Is SAP certified or offers connectors

• Supports REST or SOAP APIs

• Is legally compliant (eIDAS, IT Act, etc.)

• Offers cloud and on-premise options

• Provides detailed logs and tamper-evident audit trails

Popular tools include DocuSign, Adobe Sign, and Indian platforms like TrueCopy that specialize in local compliance.

3. Architecture Planning & Integration Methods

There are two primary ways to integrate:

• Native integration using SAP BTP (Business Technology Platform)

• API-based integration using webhooks and document management layers

Digital signature software providers usually offer prebuilt connectors for SAP. With SAP’s extension suite on BTP, you can plug in your signing workflows directly into custom SAP Fiori apps or workflow automations.

4. Configure Workflows and Triggers

Set up your signing flows. Example:

• Purchase order is created → Auto-trigger signature request to approver.

• Once signed → Archive back into SAP DMS.

Make sure your workflows:

• Support multiple signatories

• Include fallback logic for escalations

• Maintain real-time status updates

5. Assign Roles and User Permissions

Control who can sign, review, or send documents:

• Use SAP roles to assign signing privileges.

• Integrate with Single Sign-On (SSO) for unified access.

• Ensure compliance with maker-checker processes for finance teams.

6. Test and Pilot

Start with a small use case (e.g., HR onboarding). Test:

• Signing speed and reliability

• Compatibility with SAP modules

• Mobile signing experience

• Audit trail accuracy

After a successful pilot, scale across departments.

Best Practices for a Smooth Rollout

• Train teams on how to use the digital signature software in SAP workflows.

• Monitor KPIs like approval turnaround time and signature success rate.

• Ensure cybersecurity alignment with your IT and data teams.

• Keep a backup of signed documents in SAP DMS or external archive.

Common Pitfalls to Avoid

• Not checking for legal validity of the chosen tool in your country

• Choosing a software that doesn’t scale with your SAP landscape

• Failing to configure fallback workflows for signature failures

Read More about this blog @ TrueCopy - Integrate Digital Signature with RISE with SAP

About Us:

Truecopy.in is a trusted platform that simplifies the way official documents are issued, signed, and verified digitally. Serving thousands of institutions and organizations, Truecopy offers secure and legally compliant solutions for digital signatures, e-certificates, transcripts, and document verification. With a focus on accuracy, speed, and security, Truecopy helps users manage important credentials effortlessly whether for education, employment, or compliance needs.